Episode 065 — Close to Open and Presentation Translator (English Transcript)

Date: 2018-06-05
Timezone: -07:00:00
01:40:25:Presenter: Hello. I’m Bill Monroe and welcome to two minute talk tips this week’s tip close to open when I worked at alternate like tronics back in my early days in retail.
01:40:34:Presenter: When things are managers taught us in emphasized over and over again with that we should close to open.
01:40:39:Presenter: It’s different the other common retail term of opened close which is just sort of a grueling day long.
01:40:50:Presenter: When you close to open you do things like set out stock you put out missing signs you set up new price tags you faq in you clean?
01:40:58:Presenter: When you close the store the idea is that when you finish closing when you pull down those rolling security gates.
01:41:04:Presenter: And turn on the alarm the story is ready to do business as soon as it opens its doors.
01:41:06:Presenter: The next day.
01:41:13:Presenter: This is specially helpful when things go wrong in the morning crew gets there at 9 59 2.
01:41:15:Presenter: Open and start business at 10.
01:41:23:Presenter: When you were doing multiple presentations or events in a day or over the course of several days it can be grueling.
01:41:32:Presenter: And there’s a temptation to just throw your computer you’re charging cable your presentation remote your timer your tissues your extension cord your.
01:41:39:Presenter: Up each day of my cord and whatever else you have straight into your bag because you are tired.
01:41:51:Presenter: And ready to go, instead resist the temptation close to open prep your computer. So it is ready for your next presentation.
01:41:58:Presenter: Wrap up your cables properly. So they don’t get tangled in the best of your bag put your extension cord in your cables.
01:42:05:Presenter: Exactly where you look for them when you start your presentation take the time now to prepare yourself for success.
01:42:13:Presenter: At your next session don’t land clean up when you get there because you won’t have time and you’ll be stressed out.
01:42:22:Presenter: Future, you will. Thank you for making their job, so much easier. So close to open now. So opening later.
01:42:32:Presenter: Is a low stress activity stick around and after the break we’re going to talk about Microsoft’s new presentation translator.
01:42:59:Presenter: Today. I will talk about presentation translator. Now first, I guess I should offer disclosure. I am pretty excited about this product although I have not been involved with it or.
01:43:09:Presenter: Have any incentive for this but I am former Microsoft employees who worked with the office team before being let go through around corporate layoffs.
01:43:13:Presenter: I worked with a lot of great people there that I have a lot of respect for and I’m.
01:43:21:Presenter: Still in occasional contact with many of them as you would expect my feelings about the company are well.
01:43:31:Presenter: Complicated that said I am really excited about the potential for this product and technology talked about it a little bit last week.
01:43:39:Presenter: In strokecast where I talked about attending the Microsoft ability summit you can learn more about that by visiting strokecast com.
01:43:46:Presenter: Slash neurofatigue and I also have that link in the show notes for this week’s episode here too, but.
01:43:55:Presenter: Presentation translator is a tool. I first encountered online, I early last week and then saw Dem O’d at Microsoft Ability Summit.
01:44:06:Presenter: Last Thursday, it’s Powerpoint add on that does three main things it subtitles your slides as you speak, it offers real time.
01:44:17:Presenter: Translation to smart phones, and it lets you see a transcript of your presentation. I’ll talk more about these details. But first.
01:44:23:Presenter: You actually be able to see the accuracy of it. I’ll be using presentation translator to create a transcript.
01:44:30:Presenter: Of this episode and you will be able to find that unedited transcript over a two minute talk tapes dot com.
01:44:38:Presenter: Slash translator actually all the links I mention this episode, you’ll also be able to find over too many talk tips dot com.
01:44:40:Presenter: Slash translator.
01:44:48:Presenter: I first found this tool because while I had a need for something and my friend Amy Kelly recommended it to me.
01:44:55:Presenter: I run a support group here in Seattle for a young adult stroke survivors and some folks have hearing.
01:45:07:Presenter: Or language processing challenges often we have someone do a quasi live transcript. Basically they type up what the speakers are saying in a word document.
01:45:15:Presenter: And then we projected on the screen at the same time it works. Really? Well when our speakers don’t use slides.
01:45:24:Presenter: And don’t use Powerpoint sometimes. However slides do help. It’s the reason presenters should use them. Sadly, it’s not also the reason that many presenters.
01:45:31:Presenter: Actually use them, I but we talk about that in other episodes the problem though is that when a speaker uses slides.
01:45:40:Presenter: There’s no way to show that live transcript on top of them. We only have the one screen and it’s not big enough to Thailand.
01:45:44:Presenter: Word document next to a Powerpoint slide show mode.
01:45:48:Presenter: And that’s the problem, I wanted to solve.
01:45:51:Presenter: And turn presentation translator.
01:46:01:Presenter: This tool is a-frame Powerpoint add in from Microsoft, it does require that you have a latest version of office.
01:46:10:Presenter: If you are not for 3 65 subscriber you’ll have that otherwise you need to have the stand alone version of powerpoint and modern version.
01:46:18:Presenter: You also need a Windows PC this does not appear to work on Mac just yet you need a good internet connection.
01:46:26:Presenter: And you need microphone you can go ahead and download this add on right from the Microsoft site just going to two.
01:46:32:Presenter: Top tips dot com slash translator for the link to that page.
01:46:40:Presenter: Now the reason you need to have Internet live when you’re doing this is because this tool is doing the voice.
01:46:49:Presenter: To text encoding in the cloud using artificial intelligence. Now, there’s no cost for the service and there is no separate account.
01:46:57:Presenter: Needed you just have to have those other or requirements when the neat things about doing all this in the cloud?
01:47:03:Presenter: Is that it also means that it’s not putting a huge burden on your computer’s CPU.
01:47:10:Presenter: Once you have all the set up you can just go into any slide show tab on Powerpoint on your ***.
01:47:20:Presenter: Idec change start subtitling and off you go. So let’s talk about those three core functions. The first is the live subtitles.
01:47:28:Presenter: So before you start your presentation, you have the option of letting the tool scan through all of your slides.
01:47:32:Presenter: To learn them and to learn more specific vocabulary.
01:47:40:Presenter: It appears to process the man, then cache this information in its memory or file someplace it can take up to about.
01:47:47:Presenter: Five minutes or so it’s probably not the best thing to do, right before you start the great thing is you can do it.
01:47:49:Presenter: Further in advance.
01:47:57:Presenter: Doing this process is not mandatory but it’s probably a good idea, especially if your talk is going to be particularly.
01:48:06:Presenter: Jargon heavy or use a lot of specialized vocabulary. This is a one time scan. You don’t have to do it every time.
01:48:15:Presenter: We conduct this session basically it gives a rough idea of what you’re going to talk about to the conversion ***.
01:48:18:Presenter: So that its ready when you get there.
01:48:28:Presenter: Now the other cool thing is that you don’t have to have text heavy slides to support this because it’s not going to scan just slides.
01:48:37:Presenter: It’s also going to skin the speaker notes you have in those slides. So all those times, I tell you to just put big pictures or.
01:48:43:Presenter: Images or very little text on your slides. You can still do that. And load up the details in your speaker notes.
01:48:49:Presenter: And the translator will go ahead and scan all of them to get the information it needs to know.
01:48:58:Presenter: Create subtitles when you speak when you start speaking you hopefully have a microphone hooked up to the PC.
01:49:07:Presenter: I’m guessing the built in microphone next to the webcam on many laptops is probably not going to be adequate.
01:49:15:Presenter: Especially in a large room, but, I haven’t tried that going to give that a try and I’d love to get some feedback on how that actually works.
01:49:22:Presenter: The PC listens as you speak, and then it in conjunction with the service in the cloud does voice.
01:49:32:Presenter: To text conversion the words that you say appear on top of your full screen slides. Just like the closed captioning does on your team.
01:49:39:Presenter: See now by default its actually at the top of the screen but I think you even have some options to change that.
01:49:42:Presenter: Or if not you probably will in a future version.
01:49:50:Presenter: From what I’ve seen doing this in live demos. I’ve seen there is a little bit of lag but it’s really not that bad.
01:49:59:Presenter: A strong internet connection will help if you have a slow internet connection. It’s probably going to be a lot more lag guy and.
01:50:07:Presenter: Maybe less functional at that point the accuracy also since pretty good, but, you know, again, that can vary.
01:50:17:Presenter: The great thing is that it does make your presentation more accessible to a wider audience than if you hadn’t used it.
01:50:24:Presenter: Even if it’s not perfect. You’re still getting benefit from it. So, you know that’s a good thing where subtitles.
01:50:33:Presenter: Can even appear on screen in a different language talk more about that in just a moment.
01:50:41:Presenter: But, frankly, it’s kind of amazing to me that this stuff works at all. This is some really.
01:50:50:Presenter: Complex stuff, we’re asking your computer connected to the internet connected to you a cloud service provider and suddenly it all back to your computer.
01:50:59:Presenter: And it’s amazing this whole chain of things works as quickly. And smoothly as it’s really quite amazing.
01:51:02:Presenter: So let’s talk about life translation. Now.
01:51:09:Presenter: When you start this tool the default option is that it actually puts a slide before even your title screen.
01:51:16:Presenter: On your slide deck and you click on the slide show mode. And this slide is projected to your audience.
01:51:24:Presenter: And they see a URL they could type into their smart phone or a qr code they can scan with their smart phone.
01:51:31:Presenter: And they can do this on an Iphone or an Android device. Basically the audience will then visit that link or.
01:51:39:Presenter: In that code and choose their own language. There are moments 60 different languages that they can change to translate your speaking.
01:51:42:Presenter: Into including klingon.
01:51:52:Presenter: Now as you the presenter speaks an audience member can view live transcript revived subtitles on their device.
01:51:58:Presenter: As you talk in their own language.
01:52:07:Presenter: Keep my number two things happening here the system first has to accurately understand what you’re saying and then it has to accurately.
01:52:10:Presenter: Translate what you were saying.
01:52:20:Presenter: Think about the implications of that for a moment. Maybe you’re speaking in another country this makes your presentation that much more effective. Maybe your audience.
01:52:31:Presenter: Just as a different language proficiency for language that you’re speaking it they can use this to supplement their understanding what you’re saying.
01:52:41:Presenter: I mean, what does this even mean for schools or meetings with other folks that speaker primary language different from the one that you speak.
01:52:51:Presenter: It opens up translation possibilities to organizations and folks that couldn’t afford it in the past and, you know.
01:52:54:Presenter: That’s powerful stuff.
01:53:05:Presenter: Another cool thing it does is transcripts. Now after presentation you can choose to save those subtitles as a transcript with trying stamps and.
01:53:13:Presenter: Everything in a text file even if you were subtitles were a different language. You can save that.
01:53:21:Presenter: Now even folks who weren’t there can now not just read your slides, which if you’re using good slides it’s probably not.
01:53:29:Presenter: That great experience, but they can read what you said it opens up to folks with physical hearing challenges.
01:53:40:Presenter: Some cognitive challenges or non native language challenges, it makes it easier to reach underserved communities and audiences it makes it easier to do business.
01:53:49:Presenter: Internationally even if you speak a foreign language that a presenter is using the translation can supplement that name help with that understanding.
01:53:58:Presenter: This is powerful stuff. You can ignore to see why I’m so excited here. So does this south main issue problem?
01:54:07:Presenter: Maybe I have a couple of concerns. I have some concerns about the speed at which the subtitles scroll across the screen.
01:54:13:Presenter: I also have some concerns about the size and being able to see them from the back of the room.
01:54:21:Presenter: Some visibility challenges, but I’m also wondering if having the closed captioning on top of the slides could be distracting.
01:54:31:Presenter: Some folks with cognitive processing challenges. I don’t know. But what I do know is that this is something I’m going to experiment with it. I’m going to try it.
01:54:40:Presenter: With my audience in the future and see how well it works for them. There is a ton of potential here.
01:54:46:Presenter: And if this works. Well, it will really open a lot of things out. So I would encourage you.
01:54:52:Presenter: Go ahead and experiment with this and conduct your own experiments and research and see how this works with your audience.
01:54:59:Presenter: So now let’s do a little bit navel-gazing here and let’s talk about podcasts a lot of podcasters use.
01:55:10:Presenter: Steam based services to create transcripts. There’s discussion that takes place on a number of forums and boards that podcast producers use.
01:55:17:Presenter: About whether or not? It’s worth it to create a transcript of your podcast some people do it for show notes some folks.
01:55:25:Presenter: Like to do it for S, seo, or search engine optimization purposes besides that the main reason I’m interested in the idea.
01:55:38:Presenter: Is accessibility those with hearing challenges are often locked out of podcast content altogether actually publish all episodes my podcasts too youtube is well.
01:55:48:Presenter: Because youtube will provide closed captioning at no cost, it’s not really ideal. She gotta go to the separate site, you gotta turn it on and.
01:55:53:Presenter: It works, but it’s not a great solution.
01:56:03:Presenter: And this issue became even more important to me for my other podcast strokecast where more folks deal with the ramifications of stroke in.
01:56:05:Presenter: Brain challenges that come along with that.
01:56:13:Presenter: So let’s do some experimentation instead of just guessing I’m going to actually go ahead and give some of this a try.
01:56:24:Presenter: Two minute talk tapes dot com slash translator and check out the unedited transcript of this episode.
01:56:30:Presenter: Can see for yourself and judge for yourself the accuracy when you think about it.
01:56:39:Presenter: Here’s how I made that transcript. I first recorded in edited the audio for this episode. I then created a single slide Powerpoint file.
01:56:52:Presenter: And pasted my detailed outline of this episode to know that slide at probably about 85 percent of what i in any given episode is actually on my outline.
01:57:03:Presenter: I’ve been let translator run the slide review. So we could learn the content started the subtitles function and played the episode back into the microphone.
01:57:11:Presenter: On the PC through a bunch of cables and whatnot and then I’d let it run undisturbed when the episode ended.
01:57:15:Presenter: I saved the subtitle file is the transcript and posted it.
01:57:21:Presenter: And then I did it again in klingon because that’s just fun.
01:57:25:Presenter: What do you think check it out and let me know?
01:57:34:Presenter: This maybe new and early stage stuff and sure, it’s not a hundred percent accurate, but it will improve.
01:57:44:Presenter: And it will grow that’s important because this is world changing stuff. This is the stuff that brings our world closer together across language.
01:57:56:Presenter: And international boundaries it makes all of our presentations more accessible to mourn excluded members of our communities we talk about how technology can change the world for the better.
01:57:59:Presenter: This is what we’re talking about.
01:58:07:Presenter: So that’s it for this week. What do you think about this tool? Have you tried it?
01:58:12:Presenter: Go ahead. And let us know the comments for this episode at two in a talk tapes dot com.
01:58:13:Presenter: Last translator.
01:58:21:Presenter: If you find this interesting go ahead and subscribe to two minutes octopus in your favorite podcast app spotify echo.
01:58:24:Presenter: Or whereever you get your podcasts.
01:58:32:Presenter: Next time you give me a series of presentations close to open to do yourself a favor and as always.
01:58:49:Presenter: Don’t get best get better. Thanks a lot on the nail talked in extension two minute talk text is a problem.
01:59:12:Presenter: Adoption of the currently speaking podcast network.